WEDDING DAY PLANNING INFORMATION

YOUR BIG DAY IS NEARLY HERE!!

TO HELP ME PUT TOGETHER YOUR DAY PLAN, AND TO GET AN IDEA OF WHAT WILL BE HAPPENING DURING YOUR WEDDING DAY, I'D BE GRATEFUL IF YOU COULD COMPLETE THIS FORM WITH AS MUCH DETAIL AS POSSIBLE.

IF YOU ARE UNABLE TO COMPLETE THE FORM IN ONE GO PLEASE PRESS SUBMIT AT THE END OF EACH SESSION AND CONTINUE FROM WHERE YOU LEFT OFF NEXT TIME.

THERE ARE QUITE A FEW QUESTIONS, BUT ALL THIS INFORMATION WILL REALLY HELP TO MAKE THE DAY RUN SMOOTHLY!

YOUR NAMES *

USEFUL INFORMATION

WEDDING PARTY

PLEASE PROVIDE NAMES OF KEY MEMBERS THE WEDDING PARTY, AND CONTACT NUMBERS IF I MIGHT NEED THEM ON THE DAY. (EG. MAID OF HONOUR, BEST MAN, BRIDESMAIDS, USHERS, MOTHER OF THE BRIDE/GROOM, FATHER OF THE BRIDE/GROOM, SIBLINGS ETC.)

GETTING READY

Only fill out if I am photographing you getting ready before the wedding.

PLEASE CONFIRM THE FULL ADDRESS FOR PREPARATIONS

IS THERE ANYTHING I SHOULD KNOW ABOUT PARKING HERE?

WHEN DO YOU EXPECT TO LEAVE FOR THE CEREMONY? IF WEDDING IS AT A DIFFERENT VENUE

HOW ARE YOU TRAVELLING BETWEEN VENUES (IF APPLICABLE)

WOULD YOU LIKE PHOTOGRAPHS OF YOUR WEDDING INVITATIONS OR OTHER STATIONERY?

IF YOU WOULD LIKE PHOTOS OF YOUR INVITATIONS, PLEASE ENSURE THERE ARE SOME AT THE VENUE OR BROUGHT WITH YOU ON THE DAY OF THE WEDDING. IF I AM PHOTOGRAPHING BRIDAL PREPARATIONS IT MIGHT BE AN IDEA TO HAVE THEM THERE READY FOR ME TO CAPTURE BEFORE WE GO TO THE VENUE.

SECOND PHOTOGRAPHER COVERAGE

IF YOU'RE GETTING READY SEPARATELY, I WILL PHOTOGRAPH ONE OF YOU FOR YOUR PREPARATIONS. IF YOU ARE HAVING A SECOND PHOTOGRAPHER THEY CAN DOCUMENT THE OTHER PERSON IF YOU WANT PHOTOGRAPHS OF BOTH OF YOU GETTING READY. IF YOU HAVEN'T BOOKED A SECOND PHOTOGRAPHER PLEASE LEAVE THIS SECTION BLANK

PLEASE CONFIRM THE FULL FOR ADDRESS ADDITIONAL PREPARATIONS FOR SECOND PHOTOGRAPHER. PLEASE INCLUDE PARKING DETAILS

WHEN DO YOU EXPECT TO LEAVE FOR THE CEREMONY?

HOW ARE YOU TRAVELLING BETWEEN VENUES? (IF APPLICABLE)

WEDDING CEREMONY

CEREMONY START TIME

PLEASE CONFIRM FULL ADDRESS FOR CEREMONY LOCATION

IS THERE ANYTHING I SHOULD KNOW ABOUT PARKING HERE?

WHAT TIME WILL THE WEDDING PARTY BE ARRIVING AT THE CEREMONY?

HOW LONG DO YOU EXPECT YOUR CEREMONY TO LAST?

ARE YOU HAVING ANY READINGS DURING THE CEREMONY?

WHO WILL BE READING?

ARE THERE ANY PHOTOGRAPHY RESTRICTIONS I SHOULD KNOW ABOUT

FOR EXAMPLE AM I ABLE TO MOVE AROUND DURING THE SERVICE

ARE YOU PLANNING ON HAVING A CONFETTI THROW?

IF SO, WHEN AND WHERE? I WILL TALK THROUGH HOW WE CAN SET THIS UP FOR PHOTOGRAPHS

WHAT TIME DO YOU EXPECT TO LEAVE THE CEREMONY VENUE? IF YOU ARE TRAVELLING BETWEEN THE CEREMONY AND RECEPTION

RECEPTION

RECEPTION ADDRESS - IF DIFFERENT FROM CEREMONY

PLEASE LET ME KNOW THE EXPECTED ARRIVAL TIME IF TRAVELLING TO THE RECEPTION AFTER THE CEREMONY

NAME & CONTACT INFO OF VENUE PLANNER

DO YOU HAVE SOMEONE ACTING AS A MASTER OF CEREMONIES?

MAYBE A LOUD-VOICED USHER, SOMEONE FROM THE VENUE, OR A PROFESSIONAL TOASTMASTER?

GROUP PHOTOGRAPHS

PLEASE SPECIFY NAMES FOR EACH GROUP SHOT YOU WANT. THIS SAVES A LOT OF TIME ON THE DAY. PLEASE NOTE THAT AN ENTIRE WEDDING PARTY SHOT OF ALL GUESTS CAN TAKE UP TO 15 MINS. THIS WILL BE WEATHER DEPENDANT. EACH FAMILY SHOT CAN TAKE AROUND 5 MINS. I USUALLY RECOMMEND ABOUT 8-10 GROUP PHOTOS TO KEEP THIS SESSION TO A MANAGEABLE LENGTH FOR YOU AND YOUR GUESTS. (REMEMBER YOU WILL BE STOOD THERE FOR ALL OF THEM) HERES SOME EXAMPLES OF THE MOST COMMON GROUP SHOTS. AN EXAMPLE LIST: - BOTH OF YOU WITH PARENTS, GRANDPARENTS & SIBLINGS - BOTH OF YOU WITH ONE SET OF PARENTS - BOTH OF YOU WITH ONE SET OF PARENTS & SIBLINGS - BOTH OF YOU WITH OTHER SET OF PARENTS - BOTH OF YOU WITH OTHER SET OF PARENTS & SIBLINGS - BOTH OF YOU WITH BOTH SETS OF PARENTS - BOTH OF YOU WITH USHERS AND BRIDESMAIDS - BOTH OF YOU WITH BRIDESMAIDS - BOTH OF YOU WITH GROOMSMEN - WHOLE WEDDING PARTY PLEASE LIST YOUR REQUESTED GROUP PHOTOGRAPHS. PLEASE BE SURE TO INCLUDE ALL NAMES TO MAKE SURE WE DON'T MISS ANYONE OUT!

PLEASE NOMINATE ONE OR TWO PEOPLE WHO KNOW WHO MEMBERS OF YOUR TWO FAMILIES ARE, TO ASSIST IN ROUNDING UP GUESTS FOR THE GROUP PHOTOS

IDEALLY TWO PEOPLE DESIGNATED TO ROUND UP EACH OF YOUR FAMILIES. THIS WILL SAVE TIME AND MAKE THINGS EASIER FOR YOU. PLEASE LET THEM KNOW THAT THEY HAVE BEEN CHOSEN TO HELP ME GATHER PEOPLE! ONCE WE HAVE FINALISED THE DAY PLACE YOU CAN PROVIDE THEM WITH THE DAY PLAN AND GROUP SHOT LIST ABOVE.

WEDDING BREAKFAST & EVENING CELEBRATIONS

ARE YOU HAVING A RECEIVING LINE?

IF SO, WHAT TIME WILL IT BEGIN?

WHAT TIME DO YOU EXPECT TO SIT DOWN FOR YOUR WEDDING BREAKFAST?

WOULD YOU LIKE PHOTOGRAPHS OF YOUR WEDDING RINGS TOGETHER?

I USUALLY TAKE THESE FROM YOU ONCE YOU HAVE SAT DOWN FOR YOUR MEAL

WHAT TIME DO YOU PLAN TO BEGIN SPEECHES?

WHO WILL BE SPEAKING?

WILL FOOD BE PROVIDED FOR PHOTOGRAPHER(S) DURING THE MEAL?

GENERALLY I PREFER TO SIT IN A BAR/ROOM NEARBY AS I SOMETIMES TAKE THE OPPORTUNITY TO BACK UP IMAGES DURING THE MEAL, BUT IT'S ALWAYS HELPFUL TO BE NEARBY IN CASE YOU NEED ME! WHO SHOULD I TALK TO ABOUT THE MEAL (CATERER/VENUE CONTACT)? *PLEASE NOTE TO YOUR CATERER THAT IT IS HELPFUL FOR ME TO RECEIVE MY MEAL ASAP AFTER THE TOP TABLE DURING THE DINNER, SO THAT I CAN GET BACK TO PHOTOGRAPHING SOONER AND BE IN PLACE FOR SPEECHES, THANKS!

WHAT TIME ARE YOU CUTTING THE CAKE?

WHAT TIME IS YOUR FIRST DANCE?

WHAT SONG ARE YOU DANCING TO, AND ARE YOU DOING A CHOREOGRAPHED DANCE?

YOUR SUPPLIERS

PLEASE PROVIDE WEB LINKS AND SOCIAL MEDIA HANDLES FOR YOUR SUPPLIERS SO I CAN CONTACT THEM IN ADVANCE IF REQUIRED, GIVE THEM CREDITS ON SOCIAL MEDIA AND FULLY CREDIT THEIR WORK IF I BLOG ABOUT YOUR WEDDING

Are you having a videographer?

Who is doing your makeup and hair?

Where did you buy your outfits from?

WHERE ARE YOUR BRIDESMAIDS/USHER OUTFITS FROM?

WHAT IS THE NAME OF YOUR FLORIST?

Who designed your wedding stationary?

Who is providing your wedding transport?

Do you have any entertainment planned during the drinks reception and/or the wedding breakfast?

What is the name of your cake maker

PLEASE PROVIDE NAME AND WEBSITE OF YOUR EVENING ENTERTAINMENT

EG. BAND/DJ, PHOTOBOOTH ETC.

PLEASE PROVIDE NAMES AND WEBSITES FOR ANY OTHER SUPPLIERS NOT ALREADY MENTIONED

WEDDING PLANNER STYLIST PROP HIRE TRANSPORT BALLOONS ICE CREAM VAN ETC. PLEASE PROVIDE COMPANY NAMES, WEB LINKS AND INSTAGRAM HANDLES (IF KNOWN)

OTHER IMPORTANT INFORMATION

ARE THERE ANY RESTRICTIONS AT ANY POINT OF THE DAY THAT I SHOULD BE AWARE OF? PARTICULARLY DURING THE CEREMONY IF YOU ARE GETTING MARRIED IN A CHURCH

WHAT WILL YOUR MARRIED NAME(S) BE AFTER THE WEDDING?

HOW MANY GUESTS ARE ATTENDING YOUR WEDDING?

DAYTIME AND EVENING, IF DIFFERENT

WHERE ARE YOU OFF TO ON YOUR HONEYMOON? WHAT DATES?

IS THERE ANYTHING ELSE YOU'D LIKE TO TELL ME?

ANY LITTLE DETAILS YOU'D LIKE CAPTURED, OR THINGS HAPPENING DURING THE DAY THAT I SHOULD KNOW ABOUT?